Computer Request Process
The booking process that you have used during the regular school term does not apply for Exhibition bookings. Instead:
Use the online form sent to you. Fill out the form completely,
DO NOT book requests via e-mail.
The REQUEST TO EXHIBIT FORM emailed to each graduating student is used to book computers, Media Resources equipment and iPads.
If you are part of a group, only one person should submit a request form for the group. For all communications, please use the same name and student number that you used to complete the form. Be aware that requests may exceed the supply, especially with regard to computers and iPads; please limit your request to one. Please consider alternative plans in case a computer or an iPad cannot be allocated to you. If you plan to supply your own iPad for the exhibition please consult with the technicians regarding security and networking. Direct ITS support of iPads in the exhibition is relatively limited.
If you need any of the following items, you will need to supply them yourself:
Power bars/strips, extension cords, and any other related cables. Three-pronged extension cables and power bars only!
Data projectors (let the technician and faculty advisor know ASAP if you are supplying a data projector)
Due to social distancing restrictions, keyboards and mice will generally not be provided.
Speakers/Headphones. You must supply your own headphones; speakers are generally not permitted as the sound may detract from neighboring exhibits. If you feel your project absolutely requires speakers, you may need approval from your Faculty Advisor and the Exhibition Installation Committee. You must supply your own speakers.
Security cables: if you supply your own computer or equipment, you are responsible for securing it. All equipment supplied by the university will already have security cables attached.
Planning your Exhibit Project
It is highly recommended that you consult with a computer technician regarding graduation projects using computers. The technicians can give you feedback on the feasibility of your project–or the possible challenges it may pose– in an exhibit environment. Past graduation exhibit projects have tended to fall into one of these categories:
Online websites (HTML/Web browser based content)
Looping videos and PDFs
Please encode movies using a common codec such as H.264. Uncompressed video is unsupported.
If your project deviates from these categories, you are urged to discuss it with a computer technician. Your project files will be copied to the computer’s hard disk and run locally. Test your project/digital files frequently. If you need help testing, see the computer technician as soon as possible. Always make multiple backup copies of your project files.
Computers borrowed for the graduation exhibit will be configured to spotlight your project and minimize any other type of computer functionality. The computers will also be programmed to load and launch your project immediately upon starting up. If possible, leave out any obvious ‘Quit’ options from your project and omit live links to external websites such as Facebook or Twitter.
Procedures, Help, & Installation
“If you have requested a campus computer, the computer technician will contact you by e-mail to review your request and provide instructions about how to submit your files to us for installation.
Computer installations must take into consideration environmental conditions such as ventilation, temperature and electrical safety. If your project requires the computer to be in a confined or restricted area, it must be ventilated, dry, and accessible for maintenance. These details are best caught and accounted for as early as possible through discussions with the Faculty Advisor and the computer technician concerning furniture and display options.
When selecting or designing your furniture/display, keep the following in mind:
1. Will you build the furniture/display?
2. Are there any suitable plinths/tables/desks already available on campus?
3. Are you going to hide, or leave visible the wires, cables and cords?
4. How will you minimize the possibility of equipment theft?
5. Where are the power outlets? Are they working?
6. Where will the mouse sit? Will you need a mouse pad? Will its cord reach to the computer location?
7. Does the video monitor have enough space on top of the plinth/table/desks?
8. Where will the security cable and lock securely attach to?
Consult with the Faculty Advisor and the computer technician if you need help with planning your installation.
Once the project files are installed on the computer and are functioning correctly the computer technician will make arrangements with you to deliver it to your exhibition space. Prior to this you will have prepared your space (including any painting/ decorating etc.) put your furniture in place (plinth/table/desk), and supplied all extension cords, power bars, cable extenders, headphones and any other equipment necessary. If your space is not ready, or if there are equipment security or safety concerns, your computer will be held until these issues are remedied.
Generally, appointments for installing your project files on your borrowed computer will be made for the Monday, Tuesday and Wednesday of installation week. Subsequently, computers are delivered to your exhibition space on Thursday of installation week. If you are late for any of your appointments you may be rescheduled to a future time or date. If you are ready before your appointment date, let the computer technician know in case there is an opportunity to work with you earlier. If you decide to forego your computer request, let the computer technician know as soon as possible.