Guidelines & Policies


General Guidelines

Once graduates have conducted an evaluation of their piece using the following guidelines, they should take steps to ameliorate any problems that they have identified. At this stage they may also contact Technical Services to discuss any problems that they are not able to overcome. If graduates choose to ignore these guidelines when developing and installing their work the Degree Exhibitions Committee may be forced to remove the piece from the Exhibition. It is in the best interests of the Emily Carr community that we all work together to create a safe environment for all. Failure to exercise due diligence towards these important health and safety issues could potentially result in legal and financial consequences for all involved.

General Areas of Concern

A student’s evaluation of their piece should include answering the following questions. Any concerns identified must be reviewed with Technical Services.

1. Does the construction/installation process create any hazards?

2. What can be done to mitigate the hazards?

3. Will construction make use of dangerous/harmful materials?

4. Are you proficient in the use of tools and equipment being utilized in

5. Is all electrical equipment contained within the piece CSA approved?

6. Will your electrical equipment overload any circuits?

7. Are there tripping hazards posed by cables and construction materials?

8. Are you following safety procedures if working at heights?

9. Do you require the mechanical lift? (If yes, indicate request on your Application to
Exhibit form.)

10. Is the piece structurally sound? (Might it collapse while being built or when finished?)

11. Does the piece impede any building exit or access points? (ie doors, fire exits, stairs,
elevators, etc.)

12. Does the finished piece create any hazards? Consider that the public viewing your piece
will come in all sizes and perspectives.

a. Sharp, jagged edges or corners which may cause injury
b. Movable parts that may strike a person
c. Possibility of contact with live electricity or moving parts
d. Parts that may short circuit, wear out, or be easily broken through

13. Is the piece interactive? If so:

a. Post signs that give clear instructions on how to use the piece.
b. Create safeguards for any possible hazards that may arise from interactivity (i.e.
guardrails if the piece is raised off the ground, caution signs for pinch hazards)

14. Might the public misjudge your piece and think it is interactive, when it is not? If so,
post signs that clearly indicate Do Not Touch.

15. Are there any other dangers that are particular to your piece? For example:

a. Strobes or flashing lights may trigger seizures in people with epilepsy
b. Loud noises that may startle.

Warnings should be posted at the room entrance to such exhibits.


Policy on Painting Spaces

Walls are painted with (Dulux) flat Latex, obtainable from the Tool Crib. Do not paint:

  • Wooden or Metal Beams
  • Baseboards
  • Light Switch Plates
  • Door Jambs
  • Thermostats
  • Floors and Carpets
  • Ceilings
  • Fire Pull Stations/Bells
  • Temperature Controls
  • Metal Corner Guards
  • Air Ducts
  • Doors and Windows
  • Lights and Light Fixtures
  • Room Numbers
  • Electrical Outlets
  • Security Phones
  • Fire Extinguishers

Do not paint walls and ceilings a colour other than the existing colour. Electrical outlets, door jambs and baseboards, etc. are to be masked over with tape and paper before painting. Do not remove switch covers or electrical outlet covers. When painting, use masking tape and a drop sheet to cover floor.


Use of Drywall

Drywall use is prohibited. Speak to Technical Services for alternate materials.



Past experience has shown that pieces containing electrical power and/or electrical equipment are often cause for concern. Therefore, students wishing to utilize electrical power/equipment in their piece are requested to seek the assistance of Technical Services to ensure that their piece is not dangerous. If an extension cord is to be used, it should be capable of handling the power of the electrical load. Any artwork or exhibit found to be unsafe will require modifications defined by the Safety Committee; should it prove impossible to make the piece safe it will be removed from the exhibition.

*220 volt electrical power is not available for any exhibits or artwork.


Note on Public Viewing

Please note that during opening hours we will welcome a limited but numerous amount of people into our building. People may inadvertently damage pieces by knocking over unstable items and breaking off fragile parts. If your piece might be susceptible to this type of damage, please mention this on your Application to Exhibit form and discuss this issue with the Degree Exhibitions Committee, with a view to being provided with a location more sheltered from the visitors the exhibition. Also, although we employ extra security during the Degree Exhibition, we have in the past experienced some thefts from installations.  Please ensure that any valuable equipment is secured as well as possible. The University is not responsible for any theft, loss or damages of any exhibit, so be sure to secure your exhibit, particularly if there is considerable value to it.