Installation Requirements

The following information is still useful to read carefully to understand the issues involved in installing work

Application to Exhibit and Release Form

Students must submit an Application to Exhibit and Release Form by the deadline indicated in Dates + Deadlines or they will be unable to participate in the exhibition. No exceptions. Students should indicate their specific needs and describe on the form, in detail, their grad project. Technical aspects of construction and installation must be resolved prior to faculty approval.

Installation General Guidelines

Students whose works and labels are not completely installed by the deadline indicated in Dates + Deadlines will have their work removed from the exhibition. Any installations/exhibits that are deemed unsafe by the safety committee or facilities will be removed from the exhibition unless modifications are made to comply with requirements:

  • The floors will be polished before installation begins. Therefore, do not drag heavy things across the floor as this will leave marks on the floor.
  • Students who are putting together installations and work involving sound, lighting and/or projections will start on the Monday of Installation Week at noon, after receiving approval from the Curatorial Committee.

 Installation Guidelines

  • Centre of work must be at 56″ from the floor
  • No candles, flames or burning of materials of any kind.
  • Flammable liquids and other hazardous materials are not permitted in your work.
  • No live animals or insects are permitted in your work.
  • Do not obscure or remove fire extinguishers, signage, security phones or any other safety equipment. These must be visible and accessible at all times.
  • Do not cover or enclose the access to the electrical panels in any space.
  • No installations are to be hung from pipes, duct work, sprinkler heads or light fixtures. Only structural pipes are to be used for suspending work.
  • No installations are to be located at or within door entrances, elevators, stairwells or fire exits.
  • Do not suspend or hang work upon or through the light wells/atriums.
  • No installations are to be located in washrooms.
  • No installations are to be hung upon, or interfere with, any support beams or ceiling panels.
  • No unauthorized lighting fixtures (clamp lights, etc). Get permission before using specialty lighting of any kind.
  • No installations are to compromise university HVAC systems.
  • Install work only on walls with plywood backing. (Please see map)
  • Screws must pass through drywall into plywood wall, and not enter beyond 30mm. No nails. Consult plywood wall map on information white board on each floor or with a Technician if not sure.
  • Do not use permanent felt markers or pens on walls as they bleed through the paint and are difficult to cover.
  • When painting walls, use painters tape and drop sheets to keep the area clean.
  • Do not paint or alter any of the following: light switches, electrical outlet covers, fire pull stations, room numbers, doors, windows, floors, thermostats, security phones, door jambs, baseboards, lights or light fixtures, air ducts, fire extinguishers, water fountains.
  • Tools for installing your work are available at the Tool Checkout + Resale, but it is recommended to provide your own in case there is high demand for certain tools.
  • All installation related painting or spray painting must be done in any of the 3 ventilation booths in the school.  1st floor C1290 by the Tool Checkout, 3rd floor C3226 through room C3247 attached to the Design Woodshop, 4th floor A4016 near Print media.
  • REMEMBER: you are responsible for restoring the space back to its original condition once you take down your work at the end of the show. Plan ahead for this necessary step. Technicians will take care of patching holes and doing paint touch ups.


Exhibit Lighting

Media Resources cannot accommodate exhibit lighting beyond the primary setup.


Exhibitions with Electric Components

Installation with electric or electronic components, or special lights, should have an on/off instruction sheet. Ensure that the process of turning the work on and off is as simple as possible, and that it is accessible to the monitors but secured from public interference.


Film and Video Work

Any students who are screening film and video work as an installation within a gallery context must work in consultation with faculty and technicians who will outline deadlines and completion dates. FVIM students will consult with FVIM faculty and technicians; ART students will work with gallery techs:

Bringing Your Own Audio/Visual Equipment

Some students may decide to bring or rent their own equipment for the Exhibition. There are two points to consider:

  • Security (see below)
  • The operation of your equipment. While the show is running, Media Resources will have technicians and student monitors maintaining the exhibition media works. It is imperative that you fill out the Grad Show Media Equipment Information form and hand it in to Media Resources. You must also provide any remote controls for equipment you bring in, and extra copies of any removable media such as DVDs or USB drives. This allows the monitors to properly keep your piece(s) running for the duration of the show.

Please note:

  • Media Resources can only support DVDs in NTSC, Region One format. Blu-Ray discs must be Region One. Digital media to be played on media players must be in MPEG-4 H264 format.  See the Exhibitions with Computers section for more details.
  • Media Resources does not supply power cords, connection cables, or headphones.



This is a concern for everyone, not just those who bring their own equipment. As with the regular school term, you are financially responsible for the cost of any theft of, or damage to, any ECU equipment in your possession.

If you provide your own – or rental – equipment, ECU will not be responsible for any theft of, or damage to, this equipment. Media Resources will consult with you and supply security cables and locks for the duration of the show.

Screws must pass through drywall into plywood wall, and not enter beyond 30mm. Consult plywood wall map on information white board on each floor or with a Technician if not sure